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Inclusive Event Planning: Accessible In-Person & Hybrid
Last updated 1/2026
Duration: 1h 29m | .MP4 1920x1080 30fps(r) | AAC, 44100Hz, 2ch | 2.68 GB
Genre: eLearning | Language: English
Plan accessible, inclusive in‑person, hybrid, and virtual events-venues, content, comms, catering, and compliance.
What you'll learn
- Use Universal Design to plan inclusive events across formats
- Audit venues for physical, sensory, and cognitive accessibility needs
- Build accessible hybrid/virtual events with captions, WCAG-ready platforms, and recordings
- Create inclusive programming with diverse speakers and accessible presentation standards
- Plan inclusive catering and cultural/sensory supports (quiet rooms, prayer spaces, labels)
- Communicate accommodations clearly in marketing, registration, signage, and staff scripts
Requirements
- There are no pre-requisites for this course
Description
Have you ever walked into an event and instantly felt like youdidn't belong? For many attendees, that feeling comes from avoidable barriers-unclear communication, inaccessible venues, non-inclusive content, or digital platforms that don't work with assistive technology.
And the expectations are rising fast. Studies show that87% of attendeesconsider diversity and inclusion important when deciding whether to attend an event. Inclusion is no longer a "nice to have"-it's a strategic advantage and, in many regions, a legal requirement.
So how do you plan events where everyone can participate fully-whether your event is in-person, virtual, or hybrid?
That's exactly what this course will teach you.
In this practical, step-by-step course on Inclusive Event Planning, you'll learn how to design events using Universal Design principles and how to build accessibility into every stage of the attendee journey-from registration to post-event follow-up.
In this course, you'll learn how to:
- Apply Universal Design to prevent barriers before they appear
- Plan for physical, sensory, and cognitive accessibility (not just ramps)
- Select and audit accessible venues, routes, seating, signage, and amenities
- Build sensory supports like quiet rooms and low-stimulation spaces
- Make hybrid and virtual events accessible with captions, interpreters, and WCAG-aligned platforms
- Create inclusive content with diverse speaker lineups, accessible slides, and flexible session formats
- Plan catering and cultural considerations (dietary needs, religious norms, non-alcohol options)
- Communicate inclusion clearly through marketing, registration, staff training, and accessibility pages
- Understand baseline compliance expectations (e.g., ADA, Equality Act, and WCAG)
- Learn from real-world examples and a case study (BNA Festival of Neuroscience)
By the end of this course, you'll have a clear framework and a practical checklist-driven approach to plan events thatwelcomemore people,reduce risk, strengthenengagement, and reflect your organization'svalues-without relying on last-minute accommodations.
Whether you're organizing a conference, internal training, offsite, fundraiser, or community event, this course will help you design experiences where people don't just attend-they belong.
Who this course is for:
- Event planners and event coordinators
- HR, People Ops, and DEI/DEIB professionals supporting employee events
- Internal communications and employee engagement teams
- Learning & Development (L&D) teams running trainings and workshops
- Marketing teams producing conferences, launches, and brand events
- Nonprofit and community organizers hosting public events
- Conference producers managing hybrid and virtual programs
- Venue managers and vendor partners who support accessible event delivery
More Info
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